Staff-to-Child Ratio Monitoring

Maintaining proper staff-to-child ratios is a licensing requirement for every childcare center. Neztio helps you monitor ratios through your admin dashboard and per-classroom settings, so you can spot compliance issues at a glance.

Setting Ratios Per Classroom

Ratios are configured at the classroom level. When you create or edit a classroom, you set the room's capacity and the required staff-to-child ratio. Neztio uses these values to calculate whether each room is in compliance based on the current headcount.

1. 1Go to Classrooms in the left sidebar (under Settings).
2. 2Click Edit room, or Add room for a new one.
3. 3Set the Capacity for the room.
4. 4Set the Ratio as teachers to children, for example 1:4 for infants or 1:10 for preschool.
5. 5Save.

Dashboard Ratio Monitoring

The Dashboard's Room ratios card lists every room with its checked-in children, assigned staff and a status:

• Safe: within ratio.
• Near limit: one more child would need another teacher.
• Critical or Over ratio: more children than the assigned staff allow. The room also appears in the Dashboard's attention items.
• Empty: no children checked in.

How Ratios Are Calculated

Neztio divides the number of checked-in children by the number of staff assigned to the classroom. The result is compared against the ratio you configured for that room. When a check-in or check-out happens, the ratio display updates accordingly.