Ratio Monitoring
Last updated 2026-09-29
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Staff-to-child ratios are a core licensing requirement for every childcare center. Neztio automatically calculates your ratio based on the number of checked-in children and assigned staff, updating in real time.
How Ratios Are Calculated
Neztio divides the number of checked-in children by the number of staff currently assigned to the classroom. The result is compared against the ratio limit you set for that classroom's age group.
- Safe: the room is within its ratio. No action needed.
- Near limit: the next arrival would need another teacher. Plan coverage now.
- Critical or Over ratio: the room has more children than its staffing allows. Add staff immediately.
- Empty: no children are checked in.
Setting Ratio Limits
- 1Go to Classrooms in the left sidebar (under Settings).
- 2Click Edit room on the classroom.
- 3Enter the Ratio as teachers to children, for example 1:6.
- 4Save. The Dashboard's Room ratios card and the ratio alerts use this value against the staff assigned to the room.
Check your state's licensing requirements for the correct ratios. Common ratios are 1:4 for infants, 1:6 for toddlers, and 1:10 for preschool.
Dashboard Ratio Indicators
The admin dashboard shows ratio indicators on each room card. Rooms that are out of ratio display attention pills so you can spot compliance issues at a glance. Keep the dashboard open throughout the day to monitor ratios as children are checked in and out.
Ratio monitoring depends on accurate staff assignments. If a teacher moves to another room, update their assignment so ratios reflect reality.
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