Manage your childcare team without the chaos
From clock-ins to payroll, scheduling to compliance, Neztio gives directors one place to manage every aspect of their staff. Less paperwork, fewer surprises, more time with children.
Staff management should not eat up your entire day
Timesheets and schedules live in spreadsheets
Staff clock in on paper or a shared tablet app that does not connect to anything. Schedules are emailed around in Excel. Payroll day means hours of manual data entry and double-checking.
Credential expirations catch you off guard
CPR certs, background checks, and state training hours are tracked in filing cabinets or forgotten spreadsheets. You find out something expired when a licensor walks in the door.
Ratio gaps appear without warning
A staff member calls out sick and suddenly you are scrambling to cover classrooms. There is no easy way to see who is available, which rooms are short, or how to shuffle coverage.
Your entire staff operation, connected
Time tracking, scheduling, compliance, payroll, and coverage visibility in one system that actually talks to itself.
Time Tracking & Clock In/Out
Staff clock in and out from a tablet or their phone with GPS verification. Break times, overtime, and total hours are calculated automatically. No more paper timesheets.
Staff Scheduling
Build weekly schedules by classroom and shift. Drag and drop to adjust. Staff see their upcoming shifts in the app and get notified of changes instantly.
Credentials & Compliance Tracking
Track CPR certs, background checks, state training hours, and any custom credential. Get automatic alerts 30, 60, and 90 days before anything expires.
PTO & Time-Off Management
Staff request time off from the app. Directors approve or deny with one tap. PTO balances are tracked automatically and reflected in the schedule.
Payroll Export
Export timesheets directly to ADP, Gusto, or Paychex in their native format. Hours, overtime, and PTO are pre-calculated. Payroll day takes minutes, not hours.
Staffing Coverage Map
See every classroom, who is assigned, and whether you are in ratio at a glance. Identify coverage gaps before they become compliance issues.
Smart Ratio Alerts
Get real-time notifications when a classroom is approaching or exceeding its staff-to-child ratio. Know before a problem happens, not after.
Automated Daily Timeline
Every staff movement, room transition, break, and clock event is recorded into a searchable daily timeline. Perfect for licensing reviews and audits.
Staff Self-Service Portal
Staff view their schedules, request PTO, check pay stubs, upload credentials, and update their info without having to ask the director. Less back-and-forth for everyone.
Common questions about staff management
How do staff clock in and out?
Staff can clock in from a shared tablet at your center or from the Neztio app on their phone. GPS verification ensures they are on-site. Clock events are timestamped and appear in real time on the director dashboard.
Which payroll providers do you integrate with?
Neztio exports timesheets in the native format for ADP, Gusto, and Paychex. Hours, overtime, and PTO usage are pre-calculated so you can import directly without manual adjustments.
How does credential tracking work?
You add each staff member's credentials with their expiration dates. Neztio sends automatic reminders at 90, 60, and 30 days before expiration. Staff can upload renewed documents directly from their phone. During a licensing visit, pull a compliance report in seconds.
Can staff request PTO from the app?
Yes. Staff submit time-off requests with dates and reason. Directors get a notification and can approve or deny with one tap. Approved PTO automatically blocks the staff member off the schedule and adjusts the coverage map.
What are smart ratio alerts?
Neztio monitors your staff-to-child ratios in real time based on who is clocked in and how many children are checked into each classroom. When a room approaches its ratio limit, the director gets an alert with suggestions for which available staff can cover.
Is there a daily activity log for audits?
Yes. The automated daily timeline records every clock in/out, room assignment change, break start/end, and staff transition throughout the day. You can filter by staff member or classroom and export the full timeline for licensing or audit reviews.
Explore more features
See how Neztio works across your entire center
Attendance & Check-In
QR code check-in, live ratio dashboards, and digital attendance records.
Billing & Payments
Automate invoicing and collect tuition payments online with ease.
Parent Communication
Keep families informed with real-time messaging and daily updates.
Ratio Calculator
Instantly verify staff-to-child ratios meet your state licensing requirements.
Related reading: Understanding Staff-to-Child Ratios · How to Streamline Daycare Attendance Tracking
Take the guesswork out of managing your team
30 days free. Full staff management included. No credit card required.