Check-In and Check-Out
Last updated 2026-09-29
In this article
Every arrival and departure is recorded with its time. Those records drive ratios, billing and your licensing reports. Each day's records are created automatically for the children scheduled that day, and their status is recomputed every 10 minutes: Expected, Due soon, Late, then Absent if nobody arrives.
Staff Check-In and Check-Out
- 1Go to Attendance in the left sidebar.
- 2Find the child in the list.
- 3Click Check in when they arrive and Check out when they leave.
- 4The time is recorded and the child's status updates immediately.
Parents with the App
Parents tap Check-in on the Home screen of the parent app and scan the QR code at your door or kiosk. The app checks the child in or out, and the Attendance page updates for staff at once. See QR Code Check-In.
The Kiosk
A tablet at the front desk can run the kiosk: families enter a 4-digit PIN or scan the code on its screen. See Kiosk Mode.
QR code check-in is the fastest option at drop-off and pickup. Post the code where families queue.
Attendance History
Every check-in and check-out is kept. Open a child from the Attendance page to see their history, and generate the Attendance Log under Reports for a date range.
A child still checked in at closing time becomes an attendance exception. Clear them daily under Compliance, Attendance Exceptions; open records affect billing and CACFP claims.
Days with No Scheduled Children
On a day when no children are scheduled, such as a weekend, the Attendance page shows how many children are active in your roster and offers Show unscheduled children and Launch kiosk. The side panel shows an Unscheduled count and any open attendance exceptions, and Recent attendance lists the last few days.
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